Productive Environment Day! Take Time to Get Ahead

December 17, 2008 at 3:49 pm (Blogroll, organizing information, organizing space, productivity, time management)
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It’s the end of the year and once again we’re faced with that stack of papers that just has to be filed before you can switch out the files and create a 2009  filing system.

So my advice is to set aside one day (or more if needed) aside where everyone in your office is required to clear their desks, do the filing, get rid of the clutter and start getting geared up for the new year!

So what steps do you need to take to start this process?

Gather your employees together in a meeting room.

Talk to them about the need to clear the clutter from their desks and offices so the new year can start off fresh.

Walk them through a tried and true process of what the retention policies are within your organization.  Otherwise known as what they need to keep and what they can throw out.

This includes emails.  If you don’t have a policy regarding email retention you need to ask your legal counsel about legal documentation on customer emails, personal emails and corporate emails.  One of the biggest time wasters is slowed down computers due to over filled email boxes.

Know your people.  Some are more apt to take these rules to heart and some are a lot more hesitant to throw things out.  So as you send people back to their desks and offices make sure you make a few trips around and guide your people through the process.

Now, the clincher: If you’d like help; if you know that you’d rather someone else speak knowledgeably about how to do these things;

I would be absolutely interested in coming to do a full day with your company.

I will hold the seminar, teaching the process and then work with your employees or just you if that is what you want, on a Productive Environment Day.

Contact me for more information!  (910) 620-6413

Progressive Organizing Solutions

3224-C N. College Rd.

Suite 124

Wilmington, NC 28405

Denise Russos, Productivity Consultant


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Know Yourself Before Hiring Someone Else

December 15, 2008 at 7:17 pm (Blogroll)
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One of the biggest failures I’ve seen in business or government civil service is that people who have a hard time delegating (or releasing the reins) have that problem due to not knowing their people’s strengths and weaknesses followed by their own weaknesses in following up to make sure the job(s) are done correctly.

So as a business owner know your strengths and weaknesses first. Then, as you work with people already on staff, make note of their strengths and weaknesses. Pair up people accordingly when doing team work. Eventually, as people learn to rely upon one another the productivity of the group/team will increase due to an increase in trust.

Your own strengths and weaknesses will reveal how likely you are to delegate. The reality is that you can not do all the work yourself, no matter how hard you try. So learn where your weaknesses are, your dislikes and then hire someone who can fill those weaknesses with their strengths.

Take these little tips. Sit down and write them out. Make a list and check it twice. It’s Christmastime and if you have time to do everything you are surely blessed.
That’s it for this update!

Denise
denise@progressiveorganizingsolutions.com

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Organizing Tools, Knowing What Is Available

December 4, 2008 at 11:59 am (Blogroll, home organization, organizing information, organizing space)
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Have you ever thought if you just had the right tool, the right filing method, or the right way to do a task, then everything else would just naturally fall into place.  You would naturally find this in the most logical place, a great store or website filled with these items that can make your life easier.

This week I want to help you realize where you can go to find these tools that can make your life easier, as well as creating a place where you can read reviews of these items.

So, this week I want to tell you about a website, http://wwww. thecontainerstore.com

The Container Store is a place where you can find storage options for almost any need.

Today the keyword seems to be au naturel…or environmentally friendly.  So naturally you will be searching for items that are environmentally safe, yet fit the need you have.  Do you compromise if you can’t find what you need this minute?   Or do you continue searching until you find what you’re after?

If it were me, and I was, as so many people should be, at least environmentally conscious, then I would search this site for Earth friendly products.

With that thought in mind I recognize that many of my clients have tons of CD’s and DVD’s that they need to store.  Many of you use plastic holders you find at almost all of the stores that cater to families.  What I want to show you here, with regards to this, is a product that is earth friendly.

The Stockholm DVD box is an earth friendly paper board box that holds up to 18 DVD’s in their storage cases.

Why would I recommend one box over another?

What I’ve realized is that by not storing your DVD’s and CD’s the cases become broken, the  CD’s or DVD’s crack, get scratched or generally get lost.  So, I look at this as saving myself money.  Being Earth friendly can be expensive, but when a storage item saves you money you have to realize that the cost of not storing expensive items can cost you more than paying a little extra for items that can save your things wear and tear.

Think about what you can store easily, eliminate easily and donate easily and free up some valuable real estate in your home or office, for you to be able to walk more easily in your home or office.

That’s it for today!  I’m off to a client’s so you guys have a great day!

Denise



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Thanksgiving is over, Now What?

December 2, 2008 at 4:43 pm (home organization, organizing information, organizing space, productivity, time management)

Thanksgiving is over, Now What?

Are you struggling to keep up with the horrid pace of the holidays?  Are you worrying yourself silly over the economy, always wondering when, yes I said when, the life you know is going to come to an end.  What about all the changes that are coming our way?  Are you ready for them?

Staying on top of what is going on in your life is the best way to be prepared for tomorrow.

For many that would mean keeping up with the mail, the bills and especially keeping up with the checkbook to make sure the money is there to pay the bills.

Being organized with your daily quest to stay on time with bill paying, appointments you’ve made, play dates with the kids and many other things are what can help determine how successful you are going to be over the next sakes quarter.

Stay on top of what’s going on.  Keep your papers in order, your bills in order and know you’re not alone as you struggle through it all.

Denise

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