Preventing Distractions and Getting More Done

Question yourself on this one and take it as a good thing.

Every time the boss walks by, really checking up on everyone, were you on the phone talking to friends or family?  Were you checking your personal email or surfing the net for personal reasons?

Issues arise in the workplace when the upper eschelons feel employees are taking advantage of what could be considered a privilege.  It is a privilege for employees to have access to the internet in most businesses.

As a former civil servant I can relate to these issues because I’ve seen so many times where new rules were instituted due to one or two persons taking advantage of the privilege that everyone enjoyed.

This can also put a major drag on your productivity.  Bosses notice when you are not getting your work done, and the year end reviews will reflect your lack of concentration.

So, controlling your penchant for checking your email, answering personal phone calls and stopping the chatting at  your desk can improve your work completion rate tenfold.

The question is how to do that without insulting everyone.

  • First, turn your email notification off if you have email at work
  • Second, tell your family to only call if there is a major emergency
  • Third, be polite to co-workers, but do tell them you are trying to work.  They of all people should understand.
  • Fourth, Do Not Disturb signs are acceptable, just cover it with the supervisor and tell them you are trying out a new system for being more productive.  It worked for me, why not you?
  • Fifth, the surfing on the internet is a big NO-NO!  It is to be used only if you need it for research or in the case of where bad weather is indicated and you are about to go on a trip for the company.  You’ll know it is raining when it rains.

Recognizing that these things can help your overall work performance and increase your likelihood for a raise should be enough of an incentive to get you motivated.  If not, and you decide  you are working hard enough and accomplishing enough then wait and see.

If you are hiding all of these things from the boss, then remember this, just like mama the boss has eyes in the back of his or her eyes.  They will catch you “stealing” from them, because these things all steal time from the man/woman/corporation who is paying you.

Think about it.  I’d love to hear your comments.

Denise

Reach Out and Touch Someone

It’s halfway to Christmas, didya know?  Well, almost and today I was gearing up to do a huge de-cluttering job on my own home.  You see we’re planning to move.  Our home is going to be too large for us soon as our youngest takes off for the military.  We’re going to look for a place to rent until we find something we want, but in the mean time we’re going to clear the years of clutter.

So, today I invited a friend over and we boxed up almost half of my library to give away.  If you remember one of my old posts was about a friend who gave away her books.  My library holds about 400 books all told.  As I was going through them I decided that some would go to a second hand book store and the others would be donated.  Hopefully, they don’t give anyone nightmares.

You see my favorite past time is to read science fiction romance.  Some of you understand I’m sure!  The thing is, the vampiric romance or the other worldly books are great to lose oneself in and then because I have a tendency to have memorized story lines after one reading all it takes is to read the blurb and I remember nine tenths of the story.  So, about once a year I clean out what I won’t pick up again to read.

The title to this entry reads Reach Out and Touch Someone and while it may seem that doesn’t go for the theme of this entry, it may now.

Earlier today I posted an entry about a training I took yesterday.  I am an entrepreneur with a company called Send Out Cards.  I help people to realize they can keep in touch with old friends, clients and family members in a wholly rejuvenated way!

Check out http://www.sendoutcards.com/46076

So, why did I even bring this up?  I’ve found that giving books is a way that I connect with people.  Send Out Cards is another way that I connect.  People out there get lonely to know that others are thinking of them.

How do you connect with others?  How do you share yourself, your thoughts with others?

Information Overload

WoW!   An honest to goodness feeling of information overload was today’s mantra.
I got up early as usual, got ready for a training session and thought, okay they’re going to go over some things that I don’t know and …
Yes, you guessed it.  Nearly four hours later I went to lie down.  My head has been spinning with all the information.

It is all great information.  I am glad I took notes because I knew there would be too much to remember in one sitting with everything else floating at the forefront of my brain.

Sooooo, this is a truly short entry.

Today’s topic on information overload can bear out for you too.  How many times a day do you get bombarded with information?

Tens of thousands right?

The phone rings, the email pops up, the boss walks in the door, or worse.

How do you contain all that info without losing any of it?

I do it by taking notes.  If it is from someone I network with or even a family member I will open Outlook or whatever CRM you are working in, and put a note in with their address card.

It can save your life if you are truly being overloaded.

If you don’t use some type of CRM and don’t even want to begin to, check out the web for programs that provide you with a sticky note for the desktop.  If you contact me I’ll give you the address for mine.

It’s such a great tool to have a sticky note or a to-do list that sits on your desktop.

Alright, as I said today’s note is short.  The sun is out.  It’s hot and the water is warm so I’m off to enjoy!

Hope you are having a beautiful Saturday too.

Denise

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Pick Your Battles; Your Child’s Room

As parents did you ever just want to scream because you couldn’t get your child to pick up their room, or do the chores you have assigned to them?

At work are you feeling some angst over uncontrollable situations and wish you were somewhere else?

You obviously love your children (well most parents do), but as they grow older you have been teaching them to be independent, self-reliant. So, it is reasonable that your children rebel against authority because we’ve taught them how to think for themselves and not follow blindly in doing anything. It is the nature of the beast to question everything. Generations past would have nipped this in the bud, but our generation has made sure that if we aren’t around to help our children to learn, then they can reason it out themselves.

It has been my experience that children like order. As a past day care teacher, day care owner, and helping children to get organized my experience is that children want their rooms to reflect what they love, and would prefer to know where things are rather than having to tear the room apart looking for things they need.

Now I didn’t say they like cleaning up their rooms. Nor did I say that staying organized was easy for children. What I am saying is that if you as the parent learn or know the value of staying organized then you can reinforce those traits in your child.

Below is a list of ideas that will help you get your child organized. It is meant to help and if you are struggling with this topic please email me and we will discuss strategy. Anything from having me visit for a few hours to teach you and your child while working with the child to having a teleconference with you both to get the ball moving.

Idea List Do’s and Don’ts

1. It is never good to threaten, it doesn’t work for keeping them organized.

2. Work with your child to clear the clutter. Start with the floor so you aren’t stepping on things that should be in the trash.

3. Make sure you have the tools you need to have.

a. Trash can in every room

b. Storage containers for different sized items. i.e. proper storage for hair ribbons or storage for computer or Xbox games. The things that get strewn around a room, usually on the floor need a home.

c. Shoe boxes. Shoe boxes, the plastic ones you can see through, can be used to store a multitude of things, not just shoes. They are lightweight so even a young child can carry it around. Younger children need to see what is in a box and they need to be able to get to those items without making a large mess.

4. Now that you have some tools let’s talk strategy.

Strategy for all children and organizing can be thought of as strategy for you to pick your battles. So the first thing to think of here is what kind of words to use that would get a child to be, if not happy, then at least cooperative about keeping their room organized.

Using a child’s name when addressing them, might get their attention, but it also alerts them to the possibility that they are being called upon to do something they would rather not! So try using a gentler method. Honey, sweetheart (yes I’m a southern belle, and we use euphemisms in place of names) to get their attention.

For younger children there is the possibility that they just have too many things to remain organized. You could have every storage item between here and India and still not be able to get them organized. The idea is to sort through what they have (without them there to cry or whine over the toys) and take away broken toys, toys that may be favorites but are too young for them now, toys that are too old for them. Now take a look at what is left. Sort the toys into groups and put them into those clear boxes. A child will enjoy being able to pull one box at a time to play with something.

So now the clearing up behind them is an issue. What you need to teach your child is that when they move from playing with one box of toys, they must (MUST) put those items away before they can pull another box from the shelf.

The deal is that at school, a teacher is not going to allow them the opportunity to destroy her classroom. So why should you? Children like boundaries. Set the boundaries for home and you will enjoy not having to be the angry mom on the block always yelling at your kids to pick up or you’ll throw the stuff away. I promise I have been there (before I got wiser).

I’m thankful that my children are both grown. My oldest just cleared his room of everything he no longer uses or wants from his childhood. My youngest is heading off to military training in four weeks and his room, well, it will be serving a new purpose when he deploys in the fall for Iraq. Soon I’ll be an empty nester and enjoying the freedom it brings.

Take these few tips, try them out and if you need advice, please drop me a note!

For now, enjoy your weekend!

Denise

What’s Your Biggest Struggle?

Being organized can be a struggle for even the most hard working individual. I’d like to hear from you, my readers, to know more about your struggles in staying or getting organized.

Life is busy. I can’t get the filing done because when I take a break from working I have to take the dog out…

Or in the home, the laundry never gets folded, the dishes washed or when clean it takes a day or two to put them away.

You get the picture.

So what do you avoid like the plague? Is it that the sink is filled with dishes that someone else put there? Or you just can’t fit in a time to sweep out the debris from the garage from the last storm?

Today’s blog is on helping yourself to get started being organized. And the first topic is on recognizing there’s a problem.

When you walk by the sink filled with dishes do you tell yourself you’ll clean them up when you get home from work?

Try these:

* When you finish eating breakfast, instead of putting the dishes in the sink for later, rinse and put into the dishwasher. If you don’t have a dishwasher, turn the water on, wash the dish right then. It can dry on its’ own in the drainer.

* You’ve avoided the laundry all week. You have a washer and dryer, but actually making yourself available to fold, hang or iron is almost impossible in your schedule. Think about your family structure. If the kids are too young to help, your husband or wife is non-existent or doesn’t help to do this chore, then consider hiring someone to do just the laundry. But if you can, sit down with the family and have a pow-wow. Delegate the chores. Why is it important to delegate chores to children is another subject. Both my adult sons thanked me for providing them with the knowledge so they could be self-reliant.

* The 4 Hour Work Week is a book that instills in us permission to outsource. At work, if we ever learned them, we have good habits that help us to get our work accomplished. If you have difficulty completing projects on a timely basis, perhaps a hard look at how you work is needed.

You do not have to go to the boss and say, wow, I’m not getting anything done, can you help me establish better work habits. Can you imagine the response. I wouldn’t want to do that. However, the boss may have noticed that you are not performing and make suggestions on their own.

So if on your own and you want to accomplish more do these general steps to get you started.

* Write down what it is you need to accomplish each day

* Write down the steps, if necessary, that will help you to accomplish your goals. Step 1, Step 2, Step 3…

* Each time you have completed a step, mark it off.

Preventing interruptions. Interruptions are the leading cause for you losing your concentration and getting off task. Your co-worker stops by to talk about the movie she saw, or the game he took his kids to. The telephone is ringing off the hook. Your email notification keeps popping up and verbally telling you to check your email. How many things distract you is personal, what you do about them is not.

Do these:

* Hang a sign on your door “Do Not Disturb” “I’m on a deadline.” It actually makes people think when they see this that you are there to work.

* Turn the ringer off on the phone. You can still see the button light up. Nothing is so urgent that you can’t ignore the phone for an hour. If you have Caller ID all the better. You can vet those calls to make sure you don’t miss the important ones.

* If you are like me you receive about a thousand emails a day. Turn the notifications off. Get a spam filter on your email.  Send out to all your friends, and colleagues a notice that you will only be checking your email from specified time to specified time each day.

Believe me, people understand. They have work to do too, they just take breaks at different times.

Try a few of these different tips and see how they work for you. If they do or don’t please drop a comment here or email me at denise@progressiveorganizingsolutions.com

I look forward to hearing from you!

Have a great Thursday!

Denise

Monthly Teleclass

A quick offer beginning in June

Life is always filled with too many things to do.  I want to take a few minutes to let you know that I will be holding a teleclass/teleseminar on how to destress your life by getting organized on June 30th from 10am to 11am.

The number you need to call is  (712) 432-3900 Conference ID number: 7099532#

We will be discussing ways to get organized at work or at home that will lower your stress.  Questions and your experiences are needed to make this type of conference call work.  If you have a question, ask.

If you would like to send me your questions before the conference call, please send them to denise@progressiveorganizingsolutions.com

I’ll be finishing my blog tomorrow! so keep checking back.  This week is on productivity and preventing distractions.

Til tomorrow,

Denise

Growing, Growing, Grown

Take a deep breath, because you know, some of you are about to be empty nesters!
And believe me, one of mine is taking off very soon.  Life is changing in my household.  My youngest
who is in the military is returning to training in about four weeks and when he leaves there he may be deploying not long after.

So I’ve been doing some thinking about the empty nest issue that so many of us parents seem to face.  Now, this does not account for all the people whose children come home after college or never leave at all. 

My conclusion is that I want to clear the clutter from his room, paint over the screaming red paint and remove the destroyed carpet!  Yes, even organizers deal with disorganization at home.

But for most of us the issue isn’t so much a problem of their belongings, or their “junk” as some would call it.  It is more that we have realized that they have their own lives now.  They are off in the world of the unknown.  We’ve done our jobs, for better or worse depending on who you ask.  And we are left to start again.

So, do we maintain the room as is?  Or do we renovate it and give it a fresh face?

Either one is okay and it really depends on you. For me, the room has to be painted, carpet replaced at the very least.  Once that is done if he is deployed for the current 15 month + time then I will probably move my office in there until he comes home from Iraq or Afghanistan or wherever they send him.

I’m proud of him for wanting to serve. 

Getting back on topic!  Knowing you will have a change in the dynamics of your home can give you the ability to make the changes you need to make.  Give yourself the license you may need to get in there and chunk the trash, save the memories, and recreate the space.

I also want to invite you all to Organize Your Life’s first teleseminar.  June 30th, Monday, the teleseminar will be from 10am to 11am EST.  712-432-3900 Conference Access Code: 7099532
Make sure to call in a few minutes early.  I will be recording the call!

We will be discussing Self-management; getting organized so you can de-stress.

That’s it for Friday the 13th!  I wish you all a wonderful weekend.  Next week I’ll be facing first chapter changes.

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Beautiful Wednesday and Getting Your Schedule Manageable

It’s early, just 6:22am and I’m about to have my morning wake up Denise’s eyes coffee!  Yes, an exclamation point to point out the wonderful properties of that hot brew.  The house is cool, 76 degrees Fahrenheit, and it is already hot outside.  We’re told it will a touch cooler today.  It hit 101 on Monday.  Even with all that the pool is calling my name!

Today, I have started revamping my schedule a bit.  Instead of thinking I will get to the blog and schedule it for later, I’ve decided that early morning is best.  Even before coffee my brain thinks…we’ll see how well…

Getting Your Schedule Manageable is today’s topic.  Here’s why.  Too often we write ourselves little notes and stick them wherever we think we might remember to actually accomplish those tasks.  We know Johnny has to be at baseball, Mary needs to go to dance class, but suddenly when it is time to do those things we are involved in something that had absolutely no place on our schedule.

A planner, online scheduler, or just a plain old calendar is the best way to keep track of all the things we have to do.

For me, last night I had promised someone I would go to their networking event.  Well, a meeting ran two hours longer than I had planned for, and I had a conference call an hour after the networking event was supposed to start.  Too many obligations?

No!  

Scheduling issues? 

Yes!

So how do you do this?

The first step is in choosing your planner, or calendar.  Is it one with lots of lines to write on, or is in a zip up case that can hold everything else too.  I, personally, prefer Planner Pad, a company that has three sizes of a planner that has three sections on it and is broken down into weekly segments.  I can see what is due all week long at one glance.

Some people prefer seeing the whole month at once.

The issue here is that you choose something.  If the first one does not work for you, then choose another.

Secondly, start writing in the things that you have on your plate today, tomorrow and the rest of this week.  Which is getting shorter by the minute!

Thirdly, take the time to put in your address book on your planner.  If the phone is not your address book, then by all means put it here.  You are to carry your planner with you wherever you go (purse, or pocket or briefcase).  It will certainly save you time from rescheduling because you didn’t have it when you made an appointment with someone.

Once you see what it is that you have to manage getting done this week, without all those sticky notes, you will realize there may be a few minutes between appointments, games, hair dresser, and grocery shopping that will lend itself to some quiet time for you.

This was the whole point of this blog.  To help you find time to slow down, listen to the birds, breathe the fresh (ocean) air, and relax. 

Alright friends, it’s off for coffee, sitting on the patio, listening to the birds chatter, watching the squirrels run around the garden/yard and the fish jumping in the lake!

Have a great Wednesday!

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Life Is About Change

Life is all about change.  Change that causes us to rethink what is happening in our lives, business or personal.  We make decisions on what we see and hear on a daily basis.  What I’d like to share today is that change is really good for you.  It can shake your ideals into motion.

These last few weeks have all been about positive change for me.
1.  I started my own book, to be shared with you in a few months.
2.  I joined several groups to meet new people.  i.e. Business and Professional Women’s group, a referral group, and a coffee Meetup group.

3.  I was elected Vice President of Programs with the Azalea Coast Executive Network, a wonderful group of women who meet once a month for enrichment of our lives and education.
4.  Just last night I began a Wiki ; http://organizemylife.pbwiki.com

This is something I want to talk about here so anyone reading this will be able to participate.

The Wiki is a group, similar to the old yahoo groups.  My Wiki is just for people who want to learn to get organized and need a safe environment to learn new things, to talk to me or others about problems they are facing with organizing.

The first thing I want to point out is it will not be a place to complain about what is going wrong, but a way to learn positive reinforcement, a place where you can ask questions without feeling as if you should already know the answers. 

As I grow the wiki you will hear more about it, but for now it is in the development stages and I wanted to let everyone know what’s up.

As you can see from the above, life is full of changes.  Your changes can be positive depending on how you look at them.  Turn change into a positive whenever you can.
Can you learn from what is happening, sure!
Can you make even the most seemingly negative thing into something positive?  Sure you can.

Here is something that happened last night.  I got a referral lead out of Manhattan.  Boy would I love to work with someone in Manhattan.  But this person needed someone on site in a matter of hours, not working virtually with them from North Carolina.  I ascertained that one within five seconds of talking to him.

So instead of just hanging up and not trying to help the man, I helped him to find a listing of home organizers in Manhattan.  I encouraged him to truly know what he wanted before he called them.  So the gist is, I help people even when I don’t get paid for it.  Did I take a defeatist attitude?  Absolutely not! 

This gentleman made a decision that he needed to get organized.  What a major change!  Change is for the good even when it is fraught with emotional discharge!  This is a subject for my next blog.   Emotional clutter  and how to get rid of the physical clutter that is hanging on!

For now, if you are searching for the right person to help you get organized.  If you are looking to make positive changes give me a call and we’ll talk about my consulting practice and how I can help you to clear the clutter whether at work or home!

Email me: denise@progressiveorganizingsolutions.com

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Clutter and Stress, The Equation

Good heavens, what a week!  Clients cancelling, finishing other clients up, getting started with new clients and writing a book, fixing my website copy, working on new advertising…and so on!

As you can imagine our daily lives have a tendency to overtake us even without adding work into the mix.  After a while we begin to notice the papers that didn’t quite make it into the file drawer, or the clothes that got washed, not folded and certainly not put away.

All of this truly does not take into account the take out box from the Chinese place down the street, or the fact that our cars look and smell like take out because we travel so much.

So how does all of this affect us?

Pretty simply the mere fact of looking at all the clutter adds stress to our lives.  The clutter itself, which if caught in time, truly does not take up any more time to put it away than the actual leaving of it to begin with.

Let’s take the car for an example.  Yes, I travel a good bit of the time that I am working.  For about four months I traveled three to four days a week.  Can you imagine the biscuit crumbs, the paper bags filled with trash and all the other sundry things that built up in the car?  My husband laughed and shook his head.  I, at the time, felt justified that I wasn’t cleaning the car out on a daily basis.  Until I realized that I liked the fact that the back seat didn’t have anything on it, and that by putting a tray in the front seat I could keep the things from sliding across the seat and onto the floorboards.

So how do you make changes to taking care of the clutter and reducing your stress?

Like everything else you set a goal.  An achievable goal.  Start with the car.  Go ahead and clean it out.  It is easier to start small, so we’re starting here.  Anything that is trash in the car go ahead and toss.  Put away everything that needs to be put away.

Now, put a container in the car that will hold groceries or other things that naturally gravitate to the car.

Also, make sure the car has a plastic grocery bag to hold trash.  This is a great use for bags that you hate to throw away, so recycle them.

To set a goal is not enough, also set a deadline and a checkup date with yourself.  A checkup date is a date where you see if the process is working for you.  Improve on it, change it, play with it. Whatever works for you is my goal, not to just tell you what to do but to give you the latitude to make changes for yourself.

Okay folks, if you want to know more you’ll have to call me!  910-620-6413

I can teach you, show you how and train you on how to accomplish all of this in your home and office!

Ta Ta for now,

Denise